with this email i would like to inform you

Safta also mentioned that the company has finally agreed to replace the existing lockers with bigger ones within the next six months. Safta Iqbal, the Hygiene Manager, has asked you to deal with the problem. This is against company regulations – in fact, it is a disciplinary matter. You suspect she has been encouraging others. You know one team member in particular (Catrin Rogers) resents arriving five or ten minutes early to change into uniform. You have found that some of your cleaning staff are clocking on before they change into their uniforms. Imagine you are a supervisor in a care home. Before you do so, take a look at the example below, so that you’re familiar with the main elements and the kind of wording that is appropriate. In the next two activities, you plan and write an email. If the answer is ‘yes’, you may or may not choose to include it. If the answer to this question is ‘no’, the information must go in. Will my reader understand what I am trying to say without this piece of information? This question gets you to focus on why you are writing in the first place.

Two questions can help you decide whether any piece of information is a ‘must-go-in’ or a ‘might-go-in’. That means deciding what must go in and what might go in. One of the golden rules of writing to inform is contained in the acronym KISS (Keep It Short and Simple). break up your text with subheadings, diagrams and illustrations.use language that is clear and to the point.It’s useful to keep these features in mind when you write to inform. The letter uses most of these techniques, apart from diagrams and illustrations.

With this email i would like to inform you